Cover Letter Format
The paragraphs in a cover letter follow a logical sequence. The information below will help you produce an effective, logical cover letter:
Your Address
City, State, Zip code
Date
Recipient's Name
Title
Company Name
Street Address
City, State, Zip code
Dear (Mr., Ms., Dr., etc.):
First Paragraph: Indicate the reason you are writing, while sparking interest in yourself. State the specific position for which you are applying. Specify the source and the date where you saw the job advertised. Use the names of
contact persons. Mention what you know about the organization. Highlight your most salient qualifications. If you are inquiring about a job in general and openings haven't been advertised, indicate your interest in career opportunities in your field.
Middle Paragraph(s): Your qualifications for the position fit in here. Highlight details from your resume; your education, experience, skills and background to the particular position; specific accomplishments and competencies that could be useful to the organization. Include information that is not on your resume. Mention why you are interested in the position, the company, its products or services. If your education, experience, and general qualifications are numerous, you may want to write a separate paragraph on each of these areas.
Last Paragraph: Refer the reader to your enclosed resume. Indicate your enthusiasm to meet personally to learn more about the position. Mention that you are flexible about the time and place for an interview. Include your phone number and email address. If the job posting included the employer's phone number, indicate that you will call within seven to ten days to see if an interview can be arranged. If you indicate that you will call, be sure to follow through. Thank the employer for taking the time to read your letter and resume.
Sincerely,
(Your written signature)
Your typed name
Enclosure(s): (Refer to enclosed resume, reference list, etc.)
